Tag Archives: administrative job

Making Your Administrative Job Resume Stand Out


5 Ways to Make Your Admin Resume Stand Out

Admin Resume

To land an admin job your resume has to not only show that you are qualified for a position, but also that you are the best person for the job. This means that your resume must embody the skills an admin position requires—organization, multi-tasking, and professionalism. Here’s our top 5 ways to make sure your admin resume stands out from the pile:

1.     Use Good Formatting

Administrative jobs require the utmost levels of organization, and your resume should reflect your skill for keeping things in order. If a jumbled, disorganized resume floats across a hiring manager’s desk they are less likely to hire you and more likely to assume that you are likewise disorganized. Keep your resume clear, concise, and following a traditional template in order to get noticed.

2.     Showcase Your Achievements

Under each previous position you have held you should include a brief description (bullet points) of your job duties. Showcase your achievements by including ways in which you excelled at work, for example training someone else, making the office more efficient, or other ways you improved at your position. When possible, use numbers or percentages to quantify and demonstrate these accomplishments (For example: Customer Satisfaction increased by 30% while I served as a Customer Service Rep).

3.     Highlight Your Relevant Experience

Your resume should progress from your most recent work experience to your least recent. Any positions that are irrelevant or too long ago to be relevant should be left off. Note: If you do not have direct administrative job experience you should evaluate previous positions on how well their demands could transfer to an admin position. Work where you were in an office, providing customer support, or even sales could be valuable in the eyes of your resume’s reader.

4.     Recognize Your Special Skills

One of the best ways to set your resume apart is to include a section at the end for your special skills. Additional training, software knowledge, or language skills are a few examples of what you may chose to include. Most resumes will look the same to a hiring manager, so use this section to go the extra mile and get noticed!

5.     Double Check for Errors

Administrative jobs are highly detail-oriented, and as such having errors on your resume could be a major turn-off to an employer. Double and triple check for grammar and spelling errors to avoid having your resume tossed out at first glance.


Applying for administrative positions is competitive, but following these tips and acing your interview will set you apart and show that you are the best person for the job.

To apply for an Admin job with Hire Priority, you can submit your resume here.

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Administrative Career Tips


5 Tips to Get Ahead in an Administrative Career

Administrative jobs can be beneficial as both a career as well as a pathway into a new field. In order to advance your career, being the best you can at your administrative position is important. Here’s how:

Admin Assistant 2

1.    Organize Your Space Efficiently

Many administrative jobs require you to multitask for the majority of the day, which demands a commitment to organization. If you take a small chunk of time to set up your space in an effective manner, time and confusion will be saved later working on other tasks.

2.    Increase Your Knowledge of Your Industry

One of the best ways to stay at the top of your game is to continuously stay abreast of industry trends and knowledge. Beyond knowledge of how to complete your administrative tasks, knowledge of the industry you are working in will help you succeed at your job. For example, in Houston there is a large demand for Admins in the Healthcare sector. Familiarity with the healthcare field in Houston will not only help you get a job, but help you operate better in medical environment once hired.

3.    Focus on Your Communication Skills

Throughout the course of your day in an administrative job you will have to interact with a wide range of people. The opportunities for miscommunications are many, so honing your communication skills is crucial. In order to advance your administrative careers, you should be able to communicate effectively and professionally as second nature. Effective communication in the office will usually mean clear, articulate, and concise delivery of information.

4.    Be Polite

Manners in the office can go a long way, and will communicate a professional attitude to others that is invaluable. Whether you are being courteous in online, telephone, or face-to-face exchanges, going the extra mile to be polite will leave a good impression.

5.    Continue to Learn

As the responsibilities of your admin job grow over time it is important to stay on top of your work and up to date with industry standards. Further education and training can ensure that you are continuing to improve your performance level. Make the most of the benefits your company offers by seeing if your employer will sponsor you in taking a training or class.

Administrative careers are beneficial in the experience, skills, and networking they require. Using these tips to advance your administrative career can look like becoming better at the job you have now, as well as opening up your future to new career opportunities in administrative field and beyond.


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Tips for an Administrative Job Interview


4 Ways to Prepare for an Administrative Job Interview

Admin Interview
Preparing for an interview for an administrative position is much like preparing for any other interview; however, there are several specific strategies you can use to ensure you impress your interviewer.

1. Prepare Examples of Past Success
There is a high chance your interviewer will ask a question about your previous achievements or performance; and when he or she does you should have a thoughtful answer. Questions about previous success are one of the best opportunities to demonstrate that you are a good choice for a position. You don’t need to show off or brag; but you should prepare a solid example of a professional success that involves skills relevant to administrative positions.

2. Research the Company
The nature of administrative jobs requires preparedness, and an interviewer will expect you to walk in to your interview having researched their company. Knowing what a company does, their values, and what kind of culture they foster will set you apart in your interview. Familiarizing yourself with the company beforehand will also prevent you from asking embarrassing questions about it that you should already know the answer to.

3. Rehearse Responses for Common Questions
In addition to basic interview questions, administrative interviews will hone in on your relevant skills. Depending on the company and position you are interviewing for, you should rehearse responses to questions about your multitasking, organizing, communications, and technical skills. Be prepared to sell yourself on customer service and organizational skills, as well as list the software programs you are familiar with.

4. Dress for Success
Lastly, the attire you choose for your interview is crucial. Administrative jobs are often heavy in customer service and possibly customer interaction. As a representative of the company you must always be dressed professionally and in line with company standards. For your interview it is better to dress one notch up in formality from what is expected.

While there is no set formula to prepare for an interview, these guidelines will set you up to succeed at your next administrative interview. Administrative jobs in the current job market of cities such as Houston and Austin are excellent opportunities in a competitive job market to advance your career in administration or gain invaluable experience for a future field.


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