Here is a step by step guide on how to write a raise request letter:
Paragraph #1: This paragraph should leave your employer wondering where you are going with this. It’s best if you can leave them hoping you aren’t going to quit. It’s a good frame of mind for them to be in while they read the rest of your letter!
Paragraph #2: Point out the ways you have gone above and beyond the duties of your job. Claim responsibility for the progress and down falls of your team. (This doesn’t mean stealing the credit of someone else’s work. Your message should come across as you accepting responsibility for your role as a leader).
Bullet Points: Highlight all of your major accomplishments since your last raise and review. Be specific. Use numbers and percentages when you can. Point out times when you have worked long hours to meet deadlines and accomplishments that show you’re a team player.
Paragraph #3: Inform your employer of your raise request and date you’d like for it to go into effect. Do your research! Know the low, middle and high-end of salaries for your position. If you are currently making the low-end of the stick, make sure you bring this up in your letter. (i.e. “The industry standard for my position is $___, which is $___ lower than I’m currently making.”).
Paragraph #4: Let your employer know that you feel you have earned this raise. But, if for some reason he/she disagrees, request a path with specific goals to help you get where you want to be.
Paragraph #5: Always offer to discuss your raise in person.
Paragraph #6: Recognize the things that your employer does that for you that aren’t monetary gain, and express your appreciation. End with a compliment and a statement that expresses your devotion to your position and the company.
Remember, this letter needs to explain how you are an asset to the company. Never explain the reasons you “need” a raise. (i.e. “I have a baby on the way,” “My rent was raised $200/mo.”). Just because you want a raise doesn’t mean you deserve one. You need to state your case and remind your boss how awesome you are!
If your boss refuses to increase your salary at all, it’s time to start looking for a new job. You deserve to be in a position where you are valued and appreciated.
Best of Luck!
Loa McManus, CTS